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Compare vendor questions
A pre-selection checklist to help you compare vendors before you commit. No vendor attached yet — this is a lens, not a form.
What exactly is included in your scope of work?
Clarifies deliverables so you can compare apples to apples.
What is the full price breakdown and payment schedule?
Avoid surprise fees by seeing the total cost upfront.
What is your cancellation or reschedule policy?
Know the financial impact if plans shift.
Do you carry liability insurance and can you share proof?
Many venues and coordinators require this.
What is your backup plan if you are unavailable?
Covers emergencies without adding stress later.
Is the venue exclusive on our date?
Shared spaces can affect privacy and noise.
What is the max capacity (seated and cocktail)?
Protects you from overfilling or feeling empty.
What is included in the rental (tables, chairs, linens, sound, staff)?
Hidden rental costs add up quickly.
Can we bring outside vendors, and are there fees or a preferred list?
Affects freedom of choice and budget.
Are there décor restrictions (candles, confetti, hanging items)?
Avoid last-minute redesigns.
Are there noise limits or a curfew?
Protects your timeline and music plans.
Is the venue fully accessible (ramps, elevators, restrooms)?
Guests should be comfortable from arrival to exit.
What are the parking and drop-off options?
Keeps arrivals smooth for guests and vendors.
What is the rain plan or indoor backup?
Outdoor plans need a real backup, not a wish.
After booking
The same checklist appears on the selected vendor so you can confirm details, add notes,
and flag concerns — no judgement, just clarity.